Frank Consult Vacancies 2022-23 Administrative Assistant Jobs

Our client, a well-established and trusted fuel company, specializing in the bulk supply and delivery of high-quality petroleum products, has an exciting permanent Administrative Assistant position available.

The individual will provide support in handling various purchases and sales. Tasks typically include inputting transactions into the system, troubleshooting concerns, working with customers, and monitoring accounts receivable and payable. Ability to understand business and operate/maintain the business systems applications.

Key Responsibilities:

• Coordinate invoicing and inventory control.
• Maintain contact with assigned customer accounts.
• Data entry and management of all assigned customer orders.
• Manage assigned customer problems with queries.
• Maintain current and up-to-date daily and various customer/management reports.
• Demonstrate regular attendance and timeliness in reporting to work.
• Accounts receivables and problem resolution.

Other Responsibilities:

• Sales and accounting support as assigned.
• Other general administrative duties as assigned.
• Reconciliations of debtors and creditors.
• Communications between customer and supplier.
• Contract management.
• Collecting weighbridge slips as assigned.
• Updating sheets / Management.
• Sending debtors statements, monitoring payments and overdue debtors follow-ups.
• Monthly Nedbank Audits.
• Debtors, Creditors and Carriers application follow-ups.
• POD’s as assigned.

Qualifications & Experience:

• Qualification in Accounting/ Administration and/or equivalent professional work experience in a related field is required.
• Ability to work and interact well with others.
• Strong Microsoft Office Excel skills preferred.
• Ability to multi-task in a fast-paced environment.
• 3+ years in a business environment.
• Prior experience with accounts receivable or collections is preferred.
• Ability to work in a team and hardened environment.
• Strong customer service commitment.
• Ability to maintain confidential information.
• Strong communication skills.
• Excellent interpersonal skills.
• Ability to work at a very detailed level.

Remuneration:

• Negotiable